Simple monthly pricing per agency. Join now and your rate is locked for two years.
Regulatory alerts + the complete forms library.
per agency
2 minutes, cancel anytime.
Hire, verify, and keep every personnel file complete and current.
per agency · Employees and contractors count the same · 50% off your first 3 months
Create your account, tell us about your agency, and we verify it against the CMS provider registry. Most agencies are verified instantly. Billing opens after approval.
The complete Hub: staff onboarding + regulatory alerts + the full document library.
per agency
Save $119.88/year vs.Compared with Alerts & Library + the 11–30 staff plan bought separately ($129.98/mo). With 10 or fewer staff, Alerts & Library + the 1–10 plan ($79.98/mo) costs less.
50% off your first 3 months · verified against the CMS provider registry before billing opens.
Plans renew automatically every month at the listed price until you cancel. Where a plan shows 50% off your first 3 months, the discount applies to your first 3 monthly charges; from month 4 you pay the full listed price. Your listed monthly price will not increase for 24 months from your start date while your subscription stays active. Cancel anytime online: Alerts & Library in My Hub under My subscriptions, CareOnboard plans and the Combo Pack under Billing & plan in the CareOnboard console (Manage subscription). Cancellation takes effect at the end of the current billing period, and you won't be charged again.
A service, not a subscription. Quoted per piece
Admission packets, welcome booklets, and form sets designed, produced, and shipped under your brand. Tell us the piece, the quantity, and your license type, and we quote the design fee and print costs.
A service, not a subscription, for survey years and ownership events
Survey Readiness Audit at a fixed price, corrective action planning, a 60-day follow-up review, and priority access to the team.
| What you get | Free | Alerts & Library | Staff Onboarding Platform | Combo Pack |
|---|---|---|---|---|
| Weekly compliance news | ✓ | ✓ | ✓ | ✓ |
| Regulatory alerts by program and state | — | ✓ | — | ✓ |
| Forms & Policy Library (versioned downloads) | — | ✓ | — | ✓ |
| Document update notifications | — | ✓ | — | ✓ |
| My Documents | — | ✓ | — | ✓ |
| Professional Printing (quoted) | Available to everyone as a quoted service | |||
| CareOnboard staff onboarding | — | — | ✓ | ✓ |
| White-label branding | — | — | ✓ | ✓ |
| Reminder & escalation engine | — | — | ✓ | ✓ |
| Signed personnel files with e-sign records | — | — | ✓ | ✓ |
Yes. Plans are billed monthly per agency and you can cancel anytime, effective at the end of the billing period. The two-year rate lock protects your price. It never binds you to stay.
The platform runs on AWS HIPAA-eligible services with encryption in transit and at rest, role-based access, and audit logging. Yes, we sign a Business Associate Agreement with every Staff Onboarding Platform agency.
Yes. The Staff Onboarding Platform includes white-label branding: your logo and colors on every invite and onboarding screen your staff see.
Yes. Employees and contractors count the same. The 1–10 and 11–30 rows count every active person you onboard, W-2 or 1099, so there's no penalty for how you classify your workforce.